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Governance Devils and Details – E97

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Governance Devils and Details - E97
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2024 Episode 97 – Details are important in information governance planning and implementation. Based off the TrailBlazer Framework, explained in Episode 96, we dive further into the devils in the details when it comes to Governance. This episode ‘Governance Devils and Details’ gives you insights into the important considerations for setting up your information governance. Join IG Consultants, Maura Dunn and Lee Karas, as they help establish the governance section of an information governance program. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Details Are Important In Information Governance – E96

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Details Are Important In Information Governance - E96
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2024 Episode 96 – Details are important in information governance planning and implementation. The devils are in the details when it comes to trying to get information governance activities moving forward in your organization. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they use the TrailBlazer Framework to help explain where the devils in the details can hide. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Strange Information Governance Moments – E95

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Strange Information Governance Moments - E95
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2024 Episode 95 – Some of our strange information governance moments over the years. We talk about our strange moments in information governance but would love to hear from you. Drop us a line at [email protected] and tell us about your strangest information governance moments.

The Artificial Intelligence (AI) Episode – E94

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The Artificial Intelligence (AI) Episode - E94
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2024 Episode 94 – Artificial Intelligence (AI) and how it can help the Information Governance Professional. We have come a long way from the days of autoclassification in records management. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they give their opinion on the good and bad of Artificial Intelligence (AI). Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Inundated with too much data daily? – E93

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Inundated with too much data daily? - E93
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2024 Episode 93 – Inundated with too much data daily? Learn how Information Governance can help you sort through and handle data inundation by using your organization’s records retention schedule (RRS). Your RRS is more than just a records management policy. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they explain how a records retention schedule can become the backbone for automated filing, tagging, and email management. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Raw Data vs Manipulated Data – E92

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Raw Data vs Manipulated Data - E92
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2024 Episode 92 – What does it mean to give your employees access to raw data instead of manipulated data in the format they are used to? Which is greater, the potential for better reporting and results or disaster and confusion? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they explain the difference between raw data and manipulated data in the context of large scale reporting requirements. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Statistical Sampling Analysis: Backfile Characterization – E91

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Statistical Sampling Analysis: Backfile Characterization - E91
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2024 Episode 91 – This episode will provide you with an understanding of how to use the backfile characterization methodology to perform a statistical sampling analysis. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they explain how the backfile characterization was used to locate certain records instead of searching for records to destroy. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Implement a Backfile Characterization – E90

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Implement a Backfile Characterization - E90
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2024 Episode 90 – Implement a backfile characterization on your organization’s offsite storage boxes or electronic files in line with defensible destruction. This episode will provide you an understanding of how to perform a backfile characterization. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they provide the requirements for performing a backfile characterization project at your organization. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Episode length 00:18:40.

Office Clutter: An Introduction to Backfile Characterization – E89

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Office Clutter: An Introduction to Backfile Characterization - E89
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2024 Episode 89 – Does your organization have too much electronic and physical paper cluttering up your systems, hallways, and office space? This episode will provide you with an introduction to a backfile characterization project. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they introduce a backfile characterization project. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Facing an Office Move or Office Closure? – E88

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Facing an Office Move or Office Closure? - E88
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2024 Episode 88 – How you as an IG professional can help your organization during an office move or office closure. It’s not the end of the world if you are the one stuck having to cleanup after an office move or office closure. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss a couple of ways to deal with the material left behind after an office move or office closure. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

IG Documentation – E87

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IG Documentation - E87
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2024 Episode 87 – IG documentation – what is that all about? Are you, as an Information Governance Professional, interested in learning the important items to document for company prosperity. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss IG documentation routine verses non-routine. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Legal Holds – E86

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Legal Holds - E86
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2024 Episode 86 – Are legal holds important? Does your organization know how to implement a legal hold? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss legal holds and what information should be included in a hold.

Legacy Data Issues? What to do – E85

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Legacy Data Issues? What to do - E85
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2024 Episode 85 – Are you having legacy data issues? Are you wondering what you should do with legacy data? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they give their guidance on what companies should do with legacy data.

Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Episode length 00:14:10.

Document Migration – E84

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Document Migration - E84
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2024 Episode 84 – What are the important steps for matching documents to data to ensure accurate document migration? How do you find all the places where documents are stored to migrate the appropriate documents? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they explain important steps for document migration. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Episode length 00:19:46.

Sponsorship Changes – E83

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Sponsorship Changes - E83
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2024 Episode 83 – What do you do when your project sponsor leaves? Project sponsorship changes affect all aspects of your information governance program, including individual projects. What do you do now? How will you position yourself and your program after key sponsorship changes. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they help guide you through steps you can take to ease the impact of a key sponsorship change. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Zombie Systems – E82

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Zombie Systems - E82
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2024 Episode 82 – What do you do with the old data left behind in zombie systems after you start using your brand-new system? IG professionals know that old data cannot just go away and that the appropriate retention should be applied. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they help you use zombie system costs to bulk up your new system business case and help apply retention. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Why IT Should Be Your IG Partner – E81

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Why IT Should Be Your IG Partner - E81
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2024 Episode 81 – A few reasons why information governance professionals should partner with IT. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they explain the reasons why IG professionals need to understand and partner with IT. Each episode contains important information gained through our experience working with companies across various industries and we talk about
how you can apply this experience to your company.

System Testing and Go/No-Go Decision – E80

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System Testing and Go/No-Go Decision - E80
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2024 Episode 80 – A review of the different levels of system testing and help to make that final Go/No-Go decision to put your contract management solution into production a little easier. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they review testing methods like making sure your configuration matches your design, making sure the functions work the way they are supposed to, checking that the integrations work, and involving users to test their specific areas. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Don’t Underestimate Contract Data and Document Cleanup – E79

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Don't Underestimate Contract Data and Document Cleanup - E79
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2024 Episode 79 – Don’t underestimate the time necessary for contract data and document cleanup. What items are frequently overlooked when looking at contract data? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they share a few suggested approaches to help you not underestimate contract data and document cleanup. Each episode contains important information
gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Episode length 00:15:23

Why Capture Current Contract Processes – E78

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Why Capture Current Contract Processes - E78
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Do you think process mapping is just a bunch of consulting buzz words? Learn how important it is to capture current contract processes before you implement software. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss where to start in order to capture current contract processes. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Episode length 00:12:17

Contract Lifecycle Management Functionality – E77

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Contract Lifecycle Management Functionality - E77
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2024 Episode 77 – How to understand Contract Lifecycle Management functionality to apply it to your organization’s needs. What are some of the unique things about CLM functionality that you should know to aid in the setup of new processes for your organization. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss contract lifecycle management functionality. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Implementing Software – Read This! – E76

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Implementing Software - Read This! - E76
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2024 Episode 76 – Implementing software at your organization? This episode is a great guide to all the elements necessary to make implementing software or any program a success. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss the TrailBlazer Information Design Framework. Each episode contains important information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Contract Management – E75

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Contract Management - E75
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What is contract management? Why is it sometimes called contract lifecycle management? Why should you be concerned? Do contracts really rule the world? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they introduce contract management and explain what contract lifecycle management means for your business. Each episode contains important
information gained through our experience working with companies across various industries and we talk about how you can apply this experience to your company.

Lessons Learned – E74

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Lessons Learned - E74
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You figured out whether to do a pilot project or a proof of concept, now document your lessons learned. How many hypotheses are too many to test for with a pilot project?  What do you do with the lessons learned that you collected? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they give real life examples to help document and follow up on lessons learned. Each episode contains important information to help guide businesspeople with project implementation.

Pilot Project vs Proof Of Concept – E73

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Pilot Project vs Proof Of Concept - E73
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2024 Episode 73 – What’s the difference between a pilot project vs proof of concept? Can one be more technical in natural than the other? Is a pilot project all about people and process? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they give real life examples to help explain the
difference between a pilot project vs proof of concept.

Changes, What Changes? E72

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Changes, What Changes? E72
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Changes, what changes? What do you do after you tested your organization for implementation readiness? Be prepared, remain flexible, and make sure your change management person is ready.

Organizational Readiness E71

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Organizational Readiness E71
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After setting up your project success factors it’s time to assess the readiness of your people, processes, and technology.

Project Success Factors – E70

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Project Success Factors - E70
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Just assess the impact on people, process, and technology. That’s easier said than done. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they give real life examples to help better understand people, process, and technology for more effective project implementation.

Key Team Members Make Information Governance Change Happen! – E69

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Key Team Members Make Information Governance Change Happen! - E69
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Do you struggle to understand why your information governance project is not gaining the traction you expected? Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss best practices developed over the past 10 years for engaging key team members in your organization for keeping your project on track. Each episode contains important information to help information governance professionals make an even greater impact at their organizations.

Assessment Questions – E68

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Assessment Questions - E68
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This episode is great for individuals who want to explore the root cause of information governance issues at their organization and find out how information is flowing across the organization.

Republishing Data and Information Management Challenges – E67

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Republishing Data and Information Management Challenges - E67
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I’m sure at one point or another you were looking for a file, report, or email and said “I can’t find what I want when I need it”. If this is you, then listening to this episode may give you some practical insight into the root of your problem, and help get organized and increase efficiency.

From Records Management to Information Governance – E66

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From Records Management to Information Governance - E66
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Information governance is helping companies actively use their information to make better business decisions and contributing to overall cost savings. Information governance transitioned from an administrative cost to value and capital investment.

Asset Data Management Summary – E65

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Asset Data Management Summary - E65
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This summary will review the steps necessary for creating an asset data management program that links to your asset management strategy and your company’s overall business strategy.

Depreciation and Taxes for Physical Assets – E64

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Depreciation and Taxes for Physical Assets - E64
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Learn the importance of having a strong asset data structure and asset information model to create the links between how the finance, engineering, capital development or construction teams can plan for the financial impact of your assets.

Inventory Management – E63

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Inventory Management - E63
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Linking parts and inventory management to your asset information management activities.

Revenue Generating Assets – E62

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Revenue Generating Assets - E62
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Knowing how many contracts are depending on an asset in your company fully functioning at optimal capacity will help focus maintenance. Join Information Governance Consultants, Maura Dunn and Lee Karas, as they discuss a plan for having revenue generating assets.

Finding Your Assets: Asset Definitions And Location Hierarchies – E61

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Finding Your Assets: Asset Definitions And Location Hierarchies - E61
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Real-life examples of how detailed design documents may not help in finding your assets without asset definitions and naming conventions.

Follow The Yellow Brick Road Of Data – E60

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Follow The Yellow Brick Road Of Data - E60
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The challenge is to trace the important data that meets your asset definitions and get it into your systems so that your information is up to date.

Building Practical Asset IDs – E59

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Building Practical Asset IDs - E59
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Deciding on practical asset IDs does not have to be difficult and should not include building meaning into a long string of characters.

Deciding on Practical Definitions for Assets – E58

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Deciding on Practical Definitions for Assets - E58
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Deciding on practical definitions for your infrastructure assets. What key factors can you use to help define these assets?

Define What Constitutes An Asset

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Define What Constitutes An Asset
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Why is it important for your whole company to have the same understanding on what are its physical assets? You’ll be surprised by the answers you get when you ask different parts of your organization to define what constitutes an asset.

Introduction to Asset Data Management

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Introduction to Asset Data Management
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An introduction to asset data management for physical infrastructure assets.

Business Process Map vs Records Process Map

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Business Process Map vs Records Process Map
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Records Process Maps are an excellent way to help uncover and reduce the number of silos within an organization.

Identify Data For a Spinoff or Divestiture

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Identify Data For a Spinoff or Divestiture
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What information governance professionals can do to help their organization ensure the correct data gets delivered to the new organization.

Merger – Now What?

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Merger - Now What?
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A merger is a great opportunity for an information governance professional to help their organization get through all the data challenges.

The Information Governance Professional’s Ultimate Guide to Mergers & Acquisitions

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The Information Governance Professional's Ultimate Guide to Mergers & Acquisitions
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How can an IG professional help prepare their organization to handle an M&A event and better position themselves in the process?

Is an ECM Solution Right for Email Management?

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Is an ECM Solution Right for Email Management?
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Would an ECM solution be the right fit for your organization to use to manage email?

Steps to Email Management

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Steps to Email Management
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Steps to email management.

The Importance Of Email Management

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The Importance Of Email Management
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The Importance of Email Management

Spreadsheets: Do They Mask More Serious IG Issues?

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Spreadsheets: Do They Mask More Serious IG Issues?
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2023 Episode 48 – Who knows what lurks behind the use of spreadsheets in your organization? Could spreadsheets be masking…

The Secret To Process Improvement

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The Secret To Process Improvement
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Best kept secret to implementing process improvement

Top 5 Information Governance Challenges

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Top 5 Information Governance Challenges
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Top 5 IG Challenges

Why Your Organization Needs An Electronic Communications Policy

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Why Your Organization Needs An Electronic Communications Policy
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Does your organization struggle with whether or not to capture chats, text messages, or to record conference calls?

Records Retention Schedule Implementation

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Records Retention Schedule Implementation
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Do you struggle to have your Records Retention Schedule gain utilization across your organization?

Policy Rollout Best Practices

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Policy Rollout Best Practices
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Each episode contains powerful information to help improve the visibility of your information governance program and increase its effectiveness across your organization.

The Importance of Connecting Information Classification with Records Retention

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The Importance of Connecting Information Classification with Records Retention
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2022 Episode 42 – Connecting information classification with your organization’s records retention schedule can help protect high risk records. Selecting…

How to Create a Practical Records Retention Schedule

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How to Create a Practical Records Retention Schedule
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2022 Episode 41 – Creating a practical records retention schedule for your organization to implement should not be a complicated…

Practical Policy Implementation

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Practical Policy Implementation
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2022 Episode 40 – Policy implementation is made easier when policies contain the “what needs to happen” and procedures contain…

How Has Policy Development Evolved?

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How Has Policy Development Evolved?
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2022 Episode 39 – Policy development has evolved over time. There are some do’s and don’ts in this episode that…

The Importance of Asset Data Management – Part 2

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The Importance of Asset Data Management - Part 2
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2022 Episode 38 – Tracking asset data is essential for making informed decisions. Does your company keep asset data in…

The Importance of Asset Data Management – Part 1

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The Importance of Asset Data Management - Part 1
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2022 Episode 37 – Do you have a document management problem or an asset data management problem? If your organization…

The Importance of Using Your Project Champions Correctly

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The Importance of Using Your Project Champions Correctly
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2022 Episode 36 – Your project champions are one of the most vital components to successful implementation of an information…

Three Key Steps to Achieving Organizational Change

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Three Key Steps to Achieving Organizational Change
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2022 Episode 35 – This episode points out three key steps to achieving organizational change and using your champion network…

Donna V.: Steps to Take to Achieve Successful Training

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Donna V.: Steps to Take to Achieve Successful Training
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2022 Episode 34 – Using training to implement change management seems logical. What type of training best fits your organization’s…

Using Your Project Plan As A Communication Tool

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Using Your Project Plan As A Communication Tool
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2022 Episode 33 – This is our fourth episode in a series on using change management to help improve your…

Creative Change Management

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Creative Change Management
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2022 Episode 32 – This is our third episode in a series on using change management to help move your…

Change Management – A Tool In Your Toolbox

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Change Management - A Tool In Your Toolbox
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2022 Episode 31 – This is our second episode in a series on using change management to help move your…

Change Management – Linking Assessment Questions

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Change Management - Linking Assessment Questions
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2022 Episode 30 – This is the first episode in a series on change management approaches we have used to…

Monitoring Project Progress

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Monitoring Project Progress
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2022 Episode 29 – Monitoring progress, showing immediate impact, and keeping stakeholders engaged is an important part of project status…

Knowledge Transfer Process

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Knowledge Transfer Process
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2022 Episode 28 – Hey, who was that person that worked on the customization of XYZ software? Who was the…

Risk Management – A Key Project Management Tool

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Risk Management - A Key Project Management Tool
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2022 Episode 27 – Taking a risk management approach to project planning. Thinking through large-scale risks and assigning cost to…

Key Resources To Have On Your IG Team

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Key Resources To Have On Your IG Team
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2022 Episode 26 – Internal and external key resources to have on your team to get your information governance (IG)…

Building a Project Plan For Information Governance Projects

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Building a Project Plan For Information Governance Projects
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2022 Episode 25 – In this episode, we discuss developing a detailed project plan for implementing your information governance projects….

Business Case Development For Information Governance Initiatives

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Business Case Development For Information Governance Initiatives
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2022 Episode 24 – In this episode, we discuss business case development for moving your information governance initiatives forward through…

Projects Resulting From Your Information Governance Roadmap

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Projects Resulting From Your Information Governance Roadmap
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2022 Episode 23 – In this episode, we talk about our approach to information governance projects resulting from your information…

Restructuring Information Governance Initiatives Into Multi-Year Phases

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Restructuring Information Governance Initiatives Into Multi-Year Phases
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2022 – In this episode, we break down information governance initiatives into phases to strategically span multiple years and show…

Developing an Information Governance Roadmap

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Developing an Information Governance Roadmap
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2022 – We work with organizations to develop an information governance roadmap to illustrate, at a high-level, how they can…

Performing a Visioning Discussion

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Performing a Visioning Discussion
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2022 – How to use a visioning discussion to determine your information governance program’s near, mid, and long-term goals. Listen…

Where do you file your records?

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Where do you file your records?
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Business process redesign may be in store for organizations storing records in 3rd Party repositories, SharePoint sites, file shares, or…

Look Out For These Specific Workaround Risks

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Look Out For These Specific Workaround Risks
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Workarounds and manual processes can lead to serious risk for your organization. Two specific risks are discussed in detail in…

Top Information Governance Risks and Solution Selection

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Top Information Governance Risks and Solution Selection
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Information governance risks and solution selection – not a trivial task. Reviewing the list of top risks found after performing…

Enterprise Information Map (EIM) Part 3 of 3

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Enterprise Information Map (EIM) Part 3 of 3
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This is the final part of this three (3) part series that pertains to a valuable tool called an Enterprise…

Enterprise Information Map (EIM) Part 2 of 3

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Enterprise Information Map (EIM) Part 2 of 3
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This is part two (2) of a three (3) part series that pertains to a valuable tool called an Enterprise…

Enterprise Information Map (EIM) Part 1 of 3

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Enterprise Information Map (EIM) Part 1 of 3
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This three part series pertains to a valuable tool called an Enterprise Information Map (EIM). An Enterprise Information Map provides…

Three Approaches for Prioritizing Information Governance Challenges

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Three Approaches for Prioritizing Information Governance Challenges
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How do you decide which information governance challenge to tackle first within your organization? In today’s episode, you will learn…